Counting stock with Picqer

By counting stock you find out if the stock in Picqer corresponds with stock in the warehouse. This prevents disappointment for customers who order something while the product is no longer available. Counting stock is often also necessary for accounting purposes.

With Picqer you can easily count your stock. This can be done in both the web version of Picqer, and in the Picqer app for Android & iOS.

Requirement: stock per location

A requirement for counting with Picqer is that stock is registered by location. Counting in Picqer works by counting products per location. Not only is this the best way to detect stock errors, it also makes it easier to distribute the counting itself. For example by periodically counting a different part of your warehouse, or by assigning colleagues their own aisle during the annual count. Note: Only pickable locations can be counted. This means locations without underlying sub-locations, such as a compartment or bin on the shelf.

How does it work?

Go to Products -> Tools -> Stock counts and create a new stock count. A stock count can be seen as a collection of locations that should be counted and/or have been counted. Multiple people can count simultaneously within a single stock count.

Scan or choose a location to count. Unable to scan locations? Then use to-do's.

Now you will see the products linked to the selected location. We deliberately do not show the expected number per product here so that counting is done 'blindly'. This increases accuracy.

Count the number of products. This can be done by scanning the products one by one, or by counting them by hand and entering the number manually. There order in which you scan products for counting doesn't matter. Scan all products you come across, even the ones that are not on the list. These will be added automatically.

Once you have counted all the products at the location, press Confirm count.
When the counted stock does not match the stock as stated in Picqer, you will be shown the differences. You then have two options: recount or confirm the correction. In the second case, the stock is immediately adjusted. Repeat steps 2 to 5 for other locations you want to count.

Once you've finished counting locations, mark the stock count as completed. After this, new locations can no longer be included in this stock count.

To-do's

If you plan to count many locations, you can add them as to-dos. For example, all locations in a zone or aisle. This way, you can be sure you won't miss anything. You can also use to-dos if you're unable to scan locations.

To add to-dos, click on Add locations within a stock count. First, specify where you want to count in your warehouse, such as a zone, aisle, or shelf. Then choose what you want to count here:

All locations.
Only locations where the last count had discrepancies. Use this option for a correction round.
Only locations that were counted the longest ago or never counted.

The added locations will appear as to-dos under Yet to count and can be selected in step 2.

Insights into stock counts

On the Stock counts overview, you can see how complete, accurate, and up-to-date your stock counts are. This way, you can instantly assess how well you're doing. You can also export all results for processing in your bookkeeping. This can be done per stock count or for multiple stock counts within a selected period. Additionally, it's possible to export the most recent count for all locations. This helps you see which locations have never been counted or were last counted a long time ago.

Frequently asked questions

What should I do in the case of reserved stock?

Picqer does not track whether reserved stock has already been picked. Therefore, it's best to perform stock counting and picking at different times. If that's not an option, it's better to skip locations with reserved stock and count them later.

What happens when counting multiple products on an exclusive location?

If you count more than one product on an exclusive location and confirm the correction, multiple products will be linked to an exclusive location. If you prefer to avoid this, we recommend keeping unexpected products separate during counting so that you can put them in the correct location afterward.